A schedule people can see.
Create and publish rotas, record availability and give team members access to their own shifts.
Staff rota software · Team management
Your organisation.
Your team.
Your time back.
ALFMAX staff rota and team management software brings schedules, availability, holiday requests, clocking and team conversations together. Built from running two pubs, with practical tools for cleaning, stock requests and cashing-up.
“I needed it. I couldn’t find it. So I built it.”
John, founder of ALFMAX
YOUR WEEK, TOGETHERALFMAX
Monday · 09:00–13:00Team schedule
PublishedCover reply receivedAlex is willing to cover
Review replyTeam ChatKeep everyone in the loop
Stay connectedIllustrative example with fictional details.
BUSINESSESCHARITIES & VOLUNTEER TEAMSONE LOCATION OR SEVERALBUILT FROM EVERYDAY EXPERIENCE
The jobs that take over your day
Make the working week
easier to manage.
Whether you coordinate paid staff or volunteers, the essentials are familiar: who’s available, who’s scheduled and who needs to know when plans change.
Keep the team in the loop.
Share updates, posts and replies through Team Chat, with private conversations when needed.
Find cover. See the replies.
Invite people to cover a shift, review their responses and approve the replacement before the rota changes.
Keep leave organised.
Manage holiday requests and approvals, with an annual view of approved leave.
Those half-hours add up.
For paid teams, record clocking, review extra paid time and see weekly wage calculations.
Understand the changes.
Record cover reasons, review patterns across people and locations, and export a shift’s cover history.
New everyday tools
Keep the daily jobs together.
Shared lists and named cash handovers help teams see what needs doing, what has been done and what management needs to review.
Shared cleaning lists
See required, completed and outstanding tasks, with the person and time recorded.
Stock required
Share products, quantities remaining and comments. Management clears items when restocked.
Cashing-up and handovers
Record each shift’s cash sales, card sales, safe bag and actual floats, then review daily and weekly totals.
See all staff management features · Explore ALFMAX for pubs and bars
Sort My Cover
Plans change.
Your control doesn’t.
A missed shift shouldn’t mean a string of phone calls and lost replies. Keep invitations, responses and the final decision together.
- Choose the shift and record the reason.
Cover reasons stay in the management record. - Invite people and see their replies.
Overlapping work and approved leave block invitations. Availability is advisory. - Review and approve the replacement.
An acceptance means willingness; management approval changes the rota.
Different teams. Shared challenges.
Start with the way
your organisation works.
Hospitality, retail and service businesses can explore scheduling, communication and working hours. Charities and volunteer teams can focus their demonstration on schedules, availability, cover and Team Chat.
For a volunteer organisation, explore who is scheduled, who is available to help and how the team stays informed when plans change.
We’ll show you what exists today and discuss what fits your needs.
Built from life running a business
Practical experience
behind every screen.
John developed ALFMAX while running two leased pubs in Lanarkshire. Those real working needs shaped the system — and opened conversations with other organisations managing teams and schedules.
Meet John & explore the story →A few things you might be wondering.
Is ALFMAX only for pubs?
No. It was developed in pubs, but organisations with staff or volunteer schedules can explore the current features. A demonstration helps establish suitability.
What if our team isn’t paid?
We can focus your demonstration on scheduling, availability, cover and communication. Clocking and wage calculations do not need to be the focus. We’ll discuss the setup you need.
Can I see it before deciding?
Yes. Request a demonstration and tell John about your organisation. Demo access is provided on request.
What does it cost?
We’ll discuss a suitable package, setup fee and support arrangements after understanding your needs. No price or commitment is agreed through this page.
Talk to the person behind ALFMAX
Your team has its own way of working.
Let’s start there.
Tell John what takes up your time. See the current system in action, then discuss suitability, setup, support and pricing for your organisation.
Demo access on request. Setup fee applies. Features and arrangements discussed before you proceed.