Keep each shift’s cash
handover clear.
Record cash sales, card sales, safe bags and actual float counts, with the staff member and time attached to each shift.
Start with the amount actually received
Each person uses their own login and counts the till float and applicable change tin at the start of their shift. The first entry starts the day’s sheet; later entries are handovers. Counts are entered manually rather than filled with a recommended amount.
The incoming person commits their own count before comparing it with the amount the previous person recorded as left. A highlighted difference requires their explanation. Both figures remain in the history; the system does not automatically decide who is responsible.
A separate shift report and safe bag
At the end of a shift, staff run their end-of-shift till report and enter that shift’s cash sales, card sales and cash bag placed in the safe. They also record the actual till float and change tin left for the next person.
Each shift’s sales and safe deposit remain separate. Only the float counts carry into the next handover check. Notes-only bags can leave coins in the till: reconciliation accounts for the cash still held in the counted floats. Staff supply their own explanations for differences; the form does not invent them.
Daily and weekly management reports
The final person explicitly chooses end-of-day cashing-up and records only their own final shift figures. ALFMAX combines the shift figures and separate bags into the daily report, then includes submitted daily reports in the weekly venue and combined totals.
Handovers alone are not counted as finished daily reports. Drafts and missing submissions are visible, and older records without card figures are identified rather than presented as known zero. Management can download a CSV or print the report.
Staff see their own shift details and relevant float handover; owner and admin can review the full picture. Historical shift counts remain intact alongside the audit trail.
A daily overview for management
ALFMAX brings the figures from staff till reports and cash counts into one daily record. Owners can review each shift and the totals for each venue, with named counts and explanations alongside the figures.
Explore ALFMAX for pubs · Request a cashing-up demonstration